Here are 5 things you must do to keep your office move on track:
1. Involve people
To keep your move on track you’ll need everyone on board. Address any concerns upfront so you can move past them and put a plan in place that everyone understands. You can do this by interviewing employees, brainstorming and meeting. Decide who will be responsible for each department, liaising with your office movers, and preparing and distributing internal and external communications.Then keep everyone informed as your move progresses, so you can identify potential issues as they arise.
2. Keep a comprehensive view
Think about how your actions will impact the entire organization so nothing is overlooked. You should anticipate the critical times for your business – new launches, major events and peak season – to avoid undue stress and conflict. If you can’t avoid moving during a critical time, it’s better to plan as early as possible.
3. Identify the gaps
If you’re planning a major multiphase move or renovation, you’ll need support. A professional move coordinator will keep your project on track. Maybe your staff is be capable of packing boxes, but not moving them. You should also develop a plan for office items that require special treatment, like: IT equipment, artwork and excess furnishings. You’ll need special equipment and services like storage, transportation, or packing materials to manage these items.
The right tools make it easier for you to prepare your office for relocation. They also keep your valuables safe and secure. Plan for these gaps early on so that you don’t risk deadlines. Professional movers will assess your office and its contents ahead of time to make sure they supply you with the right equipment for moving day.
4. Follow a timeline
Your office relocation timeline should include:
- Meetings
- Packing office contents
- Packing large and specialty items
- IT disconnections
- Moving dates
- Storage dates
- Communication
5. Document strategies, plans and procedures
Just like any other company project, your relocation project needs a strategic plan to stay on track. You can’t expect to reach your goals effectively without one. A documented plan takes the guesswork out of moving assignments and ensures all protocols are followed, which saves time all around. An office relocation strategy provides an overview of all aspects of your move that can anyone can refer to. Additional documents focus on tasks and procedures like properly preparing for your office move, and project details like drawings of your office design.
We can help keep your office move on the right track from start to finish.
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